Cover Letter - Content, Format and Style
Content
First Paragraph: This is your opportunity to connect with the employer. State your reason for writing, mentioning the specific position for which you are applying. Also, indicate how you learned about the position. Remember to include the name of a mutual contact if you have one.
Second Paragraph:Briefly describe your experience, show what you can do for the employer and indicate why you are interested in the position. Outline your strongest qualifications and show how they match the position requirements. Recent graduates can explain how their academic background has prepared them for the position. If you have some work experience, point out how your specific achievements or experience qualifies you for the position. Everything in the letter should relate to the need of the employer. Try to not repeat what is already in your resume.
Third Paragraph (optional): You can indicate specific quantifiable examples of how your skills/experiences have benefited your current or former employers.
Final Paragraph:Indicate your desire for a personal interview and your flexibility as to the time and place. Close your letter with a statement or questions that will encourage a response or indicate that you will follow up on a specific date. Then, be sure to follow up when you said.
Format
- Use a standard font, such as Times New Roman or Arial, and 10 to 12 point.
- Margins should be at least 1”.
- Single space paragraphs with double space between paragraphs.
- Use standard 8 ½ x 11” paper.
- Mail in a 9 x 12 envelope or tri-fold in a business sized envelope.
- Do not staple or paperclip the cover letter to the resume.
- Paper used should be the same quality and color as the resume.
- Be sure there are no grammatical, typographical, spelling, or punctuation errors.
Style
- Style should be clear and concise. Personal information which is not relevant to your qualifications for the job should be avoided.
- Use a polite, confident, professional style.
- Use action words to make the letter more interesting.
- Always back up general information with specific facts or examples.
- Never misrepresent yourself by exaggerating your background or qualifications.
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